Hire AI Employees That Do the Work of an Entire Ops Team

From logistics and finance to onboarding and admin — our AI employees take over the repetitive tasks your staff hate, across email, WhatsApp, spreadsheets, documents, and your internal systems.

Interview Your First AI Employee

Meet Your AI Employee

Each one is designed for a specific role, just like a human hire, but faster, cheaper, and always consistent.

A professional woman with short black hair and a gray suit, smiling confidently against a digital futuristic background.

Lia

A woman smiling with digital futuristic facial recognition graphics overlayed.
A young man in business attire with a serious expression, overlaid with digital lines and nodes and background graphs, representing technology or data analysis.

Nova

FINN

  • What Lia does:

    Lia handles your daily ops work — quotes, DOs, invoices, spreadsheets, documents, and follow-ups. All the repetitive admin your team hates, she does automatically.

    Where Lia Works

    Email, WhatsApp, Excel, Sheets, Custom Software, Websites and your shared drive. She fits into your current workflow with no new systems needed.

    Ideal For

    Exporters, distributors, freight companies, and any SME overloaded with operations and admin tasks.

  • (Currently in Training)

    What Finn Does

    Finn handles your finance admin — chasing payments, preparing statements, filing receipts, and updating books automatically.

    Where Finn Works

    Xero, QuickBooks, email, PDFs, and shared folders. He keeps your finance clean and up to date.

    Ideal For

    SMEs with overdue AR, multi-branch businesses, and teams buried in paperwork.

  • (Upskilling in Progress)

    What Nova Does

    Nova manages client onboarding — checking forms, collecting documents, answering FAQs, sending updates, and updating your CRM.

    Where Nova Works

    WhatsApp, email, Google Forms, and your CRM. She ensures clients get a smooth onboarding experience.

    Ideal For

    Education centres, insurance agencies, clinics, service businesses, and businesses with frequent onboarding.

Meet Lia

Example Workflow :

Customer WhatsApps : “Can you send me the updated quote and delivery order for Shipment 1221?”

  • 1. Reads the WhatsApp

    Understands what the customer is asking for and identifies the shipment number.

  • 2. Finds the correct files

    Pulls the quote, DO template, and the matching data in Excel or your software

  • 3. Fills in all required details

    Auto-populates quantities, pricing, dates, customer info, and shipment details.

  • 4. Generates clean documents

    Creates the updated quote and DO as polished PDFs.

  • 5. Replies to the customer

    Sends the updated documents back on WhatsApp instantly.

  • 6. Updates your internal tracker

    Logs the update in your spreadsheet and marks the request as completed.

What Exactly Is an AI Employee?

Think of it as hiring a digital staff member. Not a chatbot. Not a script. A real worker — just not human.

It Has a Job Description

Just like a real hire, it has clear responsibilities, inputs, outputs, and KPIs.

Examples:

  • Prepare DOs and invoices

  • Generate quotes

  • Update spreadsheets

  • Reply to customers

  • Remind suppliers

  • File documents in the correct folders

It Works Across Your Tools

Your AI employee uses the same tools your team already uses.

It can read and work with:

  • Email

  • WhatsApp

  • PDFs

  • Excel

  • Sheets

  • CRMs

  • Accounting tools

  • Internal software

It Takes Real Actions

Not a chatbot. Not a SAAS.
It thinks, decides, and completes tasks.

Examples:

  • Generate documents

  • Send updates

  • Extract info from PDFs

  • Create tasks

  • Fill forms

  • Alert humans

Proven Results Across Multiple Industries

  • Education Provider (10+ branches)

    Challenge: Payment tracking, lesson scheduling, and teacher payroll were managed across spreadsheets and WhatsApp.

    Solution: Designed an integrated AI system for invoicing, attendance, and payroll automation.

    Result: Error rate dropped from 10% to under 1%. Admins now spend 70% less time on manual tasks.

  • Premium Services Business

    Challenge: Client onboarding was slow, requiring multiple tools (CRM, email, forms) with lots of errors.

    Solution: Unified everything into one platform with AI handling data entry, reminders, and reporting.

    Result: Onboarding time cut by 50%, operational costs reduced by 20%, NPS increased by +15 points.

  • Insurance Agency

    Challenge: Agents were drowning in repetitive client queries and manual follow-ups.

    Solution: Built an AI-driven workflow that triages 80% of inbound questions and books meetings automatically.

    Result: Saved 200+ staff hours per month, increased lead-to-meeting conversion by 35%.

  • Logistics & Distribution SME

    Challenge: Delivery orders, invoicing, and driver scheduling were all done manually across WhatsApp, Excel, and paper forms.

    Solution: Built an AI system to automate order intake, route planning, and invoice generation.

    Result: Cut admin time by 60%, reduced delivery errors by 40%, and improved cash flow with faster invoicing.

  • Manufacturing Workshop (50 staff)

    Challenge: Daily production reports and inventory checks were handwritten and keyed in by staff, causing delays and errors.

    Solution: Created a central AI-assisted system to log production, track stock, and auto-generate reports.

    Result: Saved 150+ staff hours per month, error rates dropped by 80%, managers gained real-time visibility into operations.

  • Accounting & Payroll Firm

    Challenge: Staff spent hours each week chasing clients for documents, sending reminders, and preparing repetitive reports.

    Solution: Designed an AI-powered reminder and reporting system that automated document requests and pre-filled reports.

    Result: Reduced client chasing time by 70%, doubled report accuracy, freed staff to focus on advisory services.

  • Retail Chain (multi-branch SME)

    Challenge: Inventory, staff scheduling, and daily sales were managed across multiple disconnected apps.

    Solution: Unified operations into one AI-driven platform with auto-sync between POS, staff shifts, and stock.

    Result: 20% reduction in stockouts, 25% faster scheduling, 15% increase in sales from improved stock availability.

View all case studies

Hiring Your First AI Employee Is Simple

Step 1 — AI Employee Blueprint (20–30 mins)

A full AI workflow audit — free.

We break down your entire operations, map every repetitive task, calculate the hidden costs, and identify exactly where an AI employee will save you the most time and money.
You’ll leave the call with a clear, itemized breakdown of:

  • the tasks draining your team

  • the bottlenecks costing you revenue

  • the exact ROI of hiring an AI employee

  • and the recommended role that replaces the most workload

This is the kind of audit consulting firms charge $2k–$5k for, but you get it free.

If there’s no ROI, we don’t move forward.

Step 2 — Design & Setup

Similar to a human employee, we onboard your AI employee using your real processes, connect your tools, load your templates, and train it to work exactly like your best team member

Step 3 — Onboarding & Probation (30–90 days)

Your AI employee starts work on day one.
We monitor performance daily, tune it weekly, and make sure it improves every single day, just like a real probation period.
If it’s not performing, we fix it for free… or you can choose to fire it. No hard feelings.

Ready to Hire Your First AI Employee?

Let’s map your workflows and show you which role saves you the most time and money.

No pressure. No obligation. Just clarity.

FAQs

Will this replace my staff?

Yes, it can replace the repetitive roles that slow your business down.
Most clients use the AI employee to eliminate admin-heavy positions or avoid hiring new staff.
Your existing team focuses on higher-level work while the AI handles the manual tasks.

How do I know the AI will do the job properly?

We train it using your real workflows, templates, and rules.
During the probation period, we monitor it daily and improve it weekly until it performs consistently.
If it does not meet expectations, we fix it for free or you can choose to fire it. No hard feelings.

Do I need to switch any systems?

No.
The AI employee works inside your current tools like WhatsApp, email, spreadsheets, CRMs, and your internal documents.
You do not need to change platforms, reinvent your processes, or learn new software.

How much time will I actually save?

Most SMEs save between 20 and 40 hours of work every week.
That is equal to replacing one or two junior staff.
You will feel the impact within the first month.

What if it does not work for my business?

There is zero risk.
If it does not perform the way you expect, we fix it for free until it does.
If it still is not a fit, you can fire it immediately. No long-term commitment.

How fast can I hire an AI employee?

After our Blueprint session, we prepare the role and “hire” your AI employee in about two to four weeks.
There is no interview, no probation anxiety, and no training delays.
It starts performing on the first day.